In this lesson, you’ll get familiar with the Ribbon and the new Backstage view and you'll learn how to create new blank documents, create documents from a template and open existing ones and move around in them.
The most common way to start Word 2010 is to click the Start button at the lower left end of the Windows Taskbar.
1. Click the Start Button on the taskbar and click on All Programs
2. Click on Microsoft Office
3. Click on Microsoft Word 2010 and Word will open up
After you start Word 2010, you will see the Word application window. You may wish to maximize the window so you can view the full Word programming interface and all the tabs and groups on the ribbon The maximize button is located at the top right corner of the application window.
1. Click the maximize button to see the fully maximized window
Here is the Word 2010 program working environment. We’ll look at all these parts of the program in detail in this lesson.
Tools are organized into groups including commands in the file tab for managing your files and commands on the ribbon for managing your file content. The Ribbon is what you will use to access all of Word’s features. It is located at the top of the document window and consists of Tabs that are organized into groups which contain common commands relating to a particular task.
There are 3 types of tabs
Standard – includes the File, Home, Insert, Page Layout Review, References, Mailings, View and Add-Ins
Contextual Tabs – these only appear when needed depending on the task you are performing such as Picture Tools, Drawing and Table Tools
Program Tabs – Print Preview, info, etc
The ribbon is big so you can choose whether you want to display it or not. To do this, there is a button located in the upper right hand corner of the ribbon.
1. Click the minimize the ribbon button. This will make the ribbon disappear when you are not using it. Click the same button again to make the ribbon redisplay.
You can customize the Ribbon according to your needs. For example, if you never use the Mail Merge capability, you may wish to remove the “Mailings” tab from the Ribbon. You can choose to add or remove tabs, groups or commands. You can also create your own custom tab of your most commonly used commands
1. Click the File Tab then click Options
2. Click the Customize Ribbon or Quick Access Toolbar
3. Click the Choose Commands from the list arrow and then click all commands
4. To customize the ribbon, click New Tab to create a new Tab or click New Group to create a new group
5. Click the command you want to add or remove
6. Rearrange as needed by using the “move up” or “move down” buttons
7. Click OK
Click the Home tab, the ribbon will display command buttons you can use to change color, appearance, and alignment of your text. The Home Tab has 5 Groups – The Clipboard Group, the Font Group, the Paragraph Group, the Style Group and the Editing Group.
Click the Insert tab, and you will see the command buttons you will use whenever you want to insert tables, images, clipart, charts, headers and footers and page numbers to your document.
1. Click the Page Layout tab, and you'll find the buttons needed to adjust the margins, paper size, orientation, indentation, line spacing and general appearance of your document. The Page Layout Tab also allows you to change the Page Setup by launching the Page Setup Dialog Box.
2. Click the Page Setup Dialog box launcher.
1. Click the Mailings tab to see the commands related to mass mailings used in the Mail Merge Feature. Organized into 5 Groups: Create, Start Mail Merge, Write & Insert Fields, Preview Results and Finish.
1. Click the References tab. Here’s you’ll see commands you can add to your document such as reports and research papers. The commands are organized into 6 groups: Table of Contents, footnotes, Citations and Bibliography, Captions, Index and Table of Authorities
1. Click the Review tab and you’ll find buttons relating to proof reading your document, tracking changes, working in other languages and protecting documents. These are organized into 7 groups: Proofing, Language, Comments, Tracking Changes, Compare and Protect.
The view tab allows you to change the look and feel of your workspace.
1. Click the View Tab > Document View Group
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