In this tutorial you’ll use the columns gallery to flow the text from one section of a document into three columns. You’ll justify the text in columns and change the column spacing. You’ll then break a column at a specific location instead of allowing the text to flow naturally from one column to another.
Exercise Files - You will need brochure-start.docx file to work on this lesson
Columns are often used for formatting newsletters, magazines, brochures and flyers. Known as newspaper style, formatting in columns will give your documents a more polished and professional look.
You can create one, two or three columns of equal size. Word fills one column full of text before spilling into the next column unless you insert a column break. You can change the width of your columns to suit your needs and apply any character and paragraph formatting in the same way as you would in a normal page style.
Section breaks define a portion of the document that will have separate formatting from the rest. Section breaks help you to control the overall look of the document. Section breaks can be inserted or deleted. Word automatically adds section breaks when you add columns into your document.
In this tutorial you’ll use the columns gallery shown below to flow the text from one section of a document into three columns. You’ll justify the text in columns and change the column spacing. You’ll then break a column at a specific location instead of allowing the text to flow naturally from one column to another.
1. Select the text you want to display in columns. (Select everything from the second paragraph in your brochure_start file)
2. Click the Page Layout Tab > Page-Set-up Group
3. Click the Columns Button
4. Select the number of columns you want (Select Three)
1. Notice your document is now be displayed in three columns and word has inserted a section break.
2. Go to the Home Tab > Paragraph Group
3. Click on the Justify button (a screen tip will appear)
4. Notice how Justifying your text makes the text flow evenly between the column margins
1. Click anywhere in the columns that you want to modify
2. Click the Page Layout Tab > Page Set Up Group
3. Click on the Columns Button and then choose More Columns. The column dialog box will appear
4. Enter the width and spacing you need. Enter 0.2 to make the column spacing smaller
5. Notice how the column spacing becomes smaller
1. Click where you want to insert the column break. (Click before the text “Main Attractions” We want this text to begin in the next column.
2. Click the Page Layout Tab > Page Set-up Group
3. Click the Break button, then choose “Column” Your text should flow into the start of the next column
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