Tag Archives: powerpoint tutorial

How to add a Video to Spice up your Presentations

Including videos into your presentations is a great way to garner the attention of your audience and get your message across clearly and effectively.  The features of PowerPoint make it easy for you to add videos to your presentations,  not only from your computer, but also from online sources such as the Cloud, your Facebook account, YouTube or from any website that provides the embedded code.

Once inserted, you can format your video in much the same way that you would format a regular graphic.  For example, you can resize the video, adjust the brightness and color contrast, add a picture frame and more.  PowerPoint even allows you to trim your videos so only a specific portion of the video will play.

Insert a Video Clip From a File

  1. Click the Home Tab > Slides Group > New Slide and Select the Content with Caption Layout
    insert slide in PowerPoint 2016
  2. Add the Title “Deer Grazing“.
  3. Click the Insert Video button in the content placeholder to open the Insert Video dialog box
    Insert a video in PowerPoint
  4. From the Insert Video dialog box, choose From a File
    Insert a video from a file in PowerPoint 2016
  5. Click the Browse button to navigate to the folder where your video resides and select the video file you want to insert and then click the insert button
  6. The video will be added to the slide and should look something like the example below.  Notice the playback and volume controls are displayed in the control panel below the video.

Video inserted in PowerPoint

Insert an Online Video

it’s possible to insert an embedded video from an online source such as YouTube or Facebook by using the Insert Tab > Media Group > Video and choosing Online Video.

Insert a video from an online website in PowerPoint 2016

In the Insert Video dialog box, choose the source of the video that you want to insert.  If you have a personal Microsoft OneDrive account, you can navigate to your OneDrive account from here.  You can also search on YouTube for videos or paste the embedded code from a website of your choice.  Keep in mind that you will need to be connected to the internet when you are giving your presentation for your online video to work.

Formatting your Video

After you insert your video, you’re ready to start formatting it.  Note:  Most of the formatting available on the Playback toolbar on the Ribbon can only be used on videos inserted from a PC on your local computer.  They will not work on embedded videos.

  1. Click on the video to select it .  Notice the selection handles appear around the video.  The Video Tools contextual toolbar will appear on the Ribbon with all your formatting options and the playback toolbar will appear below the video.
  2. To preview your video, click the Play button on the Video Toolbar or click the Play/Pause button on the Playback toolbar right below your video.

video playback toolbar in PowerPoint

Trim a Video

After previewing your video clip, you may want to remove certain parts of it.  You can trim from the beginning or the end of your video clip by adjusting the Start Time (green marker)  or End Time (red marker).

  1. Select the video frame.  The Video Tools contextual Playback tab will appear
  2. Under the Video Tools Playback tab  > Editing group, click Trim Video.  The Trim Video dialog box will appear
  3. Press Play to determine where you want to trim the video.  In our example below, we are trimming from the end
  4. Click the red marker and when you see the two headed arrow, drag to the desired ending position.  In our example, it is an end time of approximately 00:06.957. Replay the video to make sure you have trimmed your video as desired.
  5. Click OK and your video will be trimmed.

Trim a video in PowerPoint

Resize a Video

  1. Click the Format tab > Size Group
  2. Click in the Height box and type “5” or your desired width and press enter.  The video width will adjust proportionately.

Resize a video in PowerPoint

There are several other options that you can set for your videos such as fade in and fade out timings, restricting the playback to certain segments, looping a video clip and manually or automatically starting the video playback. It’s a good idea to experiment with these options to customize your presentation as needed.

  1. Click the Slide Show button on the Status Bar to display the slide with the video in Slide Show mode.
    playing a slide show in PowerPoint
  2. When you see the mouse pointer, click the mouse button to view your video.  When the video is finished, press the ESC key on your keyboard to exit the slide show.

Slide show mode in PowerPoint

Apply a Style to your Video

After you view your presentation, you may want to do some finishing touches to your video. You can apply styles and effects to your videos just the same as you can to images.  You can also change the video shape and add a border if desired.  Below we’ll add a Video style to our video.

  1. First select the video and then on the Format tab> Video Styles Group click the More button to to display the Video Styles Gallery.
    More button in PowerPoint
  2. Under the Moderate section, click Compound Frame, Black to add a subtle frame. The style will be applied to your video.

style video

Preview your slide show again and practice with the different styles such as borders, brightness and contrast and color themes as desired.

Practice: – Insert a Video in PowerPoint

Open the wildlife presentation provided for you here and download and insert the deer-movie.

  1. Following the instructions in the above tutorial, click on slide 5 and insert a new slide.
  2. Insert a title and the deer movie
  3. Trim your movie from the end to approximately 00:06.957.
  4. Resize the movie to a height of 5″.  The width should adjust accordingly.
  5. Apply a style of your choice to the video
  6. Preview your presentation and verify your movie plays as desired.

How to make the most of themes in PowerPoint

PowerPoint 2016 is loaded with features and themes that you can apply to your visuals to give your presentations clarity and make them interesting. Your goal is to gain the attention of your audience and to make sure your audience grasps what they see and hear.

The presentation theme is a set of design elements that include colors, fonts and effects that give your presentations a unique look.  Since, the advent of themes in PowerPoint, you no longer have to worry about setting a particular font size or keeping your format consistent as themes will do all that work for you.

All of the PowerPoint themes have a set of colors, fonts and effects built in.  By selecting a  specific theme, your presentation will be formatted with the predefined combination of colors, fonts, and effects of that theme.  Even the blank presentation has a theme, known as the Office theme, which comes with a white slide background and a standard set of text and accent colors.  However, there are approximately 30 built-in Office themes for PowerPoint that you can choose from.

Themes in PowerPoint 2016

PowerPoint has many built-in themes to choose from.

It’s also easy to quickly change the look and feel of a theme or template by using variants in PowerPoint.  Each theme has variations where the fonts or colors have been changed that you can apply to your presentations with just the click of the mouse.  You can also customize your presentation by applying different theme colors, fonts or effects as desired.

Another nice feature of themes is that you can apply them to your entire presentation, to only one slide in the presentation or to a whole section of the presentation.  You can also create your own theme or use colors, fonts and effects from other themes if you wish.

Apply a standard theme to the entire presentation.

  1. From the backstage view, click on New
  2. Click the Blank Presentation thumbnail
    PowerPoint Blank Presentation
  3. Click on the Design Tab > Themes Group and click on the More button to launch the Themes Gallery. Hover your mouse over the different themes to preview the changes to your slides.
  4. Click on a theme of your choice. Below we select the Wisp theme. This theme will be applied to your presentation.

Applying a design theme in PowerPoint

Change the Color Scheme of the Presentation

If you like the design of the theme but would like a different color scheme, it’s very simple to change the look and feel of your slides using Variants.

  1. Click the Design tab > Variants group and click the More button.
  2. On the Variants menu, click Colors.  You will see the available color schemes gallery appear
  3. On the Colors menu, click a color scheme of your choice.  In our example, we chose the Blue Green color scheme

Change the color scheme in PowerPoint themes

Change the font Set of the Presentation

It’s also possible to change the font set of your presentation.  There may be times when you may want a more bolder font or perhaps your company requires a specific font type.  Changing the font set or the color scheme will not change the actual theme that is applied to the presentation, just it’s look and feel.

  1. Click the Design tab > Variants Group and click the More button to view the Variants menu.  Note:  The More button will disappear once you launch the Font gallery 
  2. On the Variants menu, click Fonts
  3. On the Fonts menu, click the font set of your choice.  In our example we selected Calibri.

Changing the font set in PowerPoint

Changing Theme Effects

Lastly, there may be times when you want to use theme effects.  These affect the preset shape styles that you can apply to your shapes or SmartArt graphics in PowerPoint. These effects can also be applied from the Format tab whenever you select a shape or SmartArt graphic.

applying theme effects

Practice: – Apply a Theme in PowerPoint

Open the wildlife presentation provided for you here.

  1. Apply the Facet theme which fits the theme of the subject of the presentation.  Make sure you preview all the other themes first
  2. Select a Color variant of your choice that matches the theme
  3. Choose a Font variant of your choice.
  4. Your presentation will look something like the following:

sample powerpoint presention